Why You Should Use A Managed Service for Your Conference

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Find a venue, make sure it is the right venue, select your target delegate audience, send branded invites, register the delegates, take payment if required, send communication to those registered delegates, schedule speakers, manage workshops, produce badges and barcodes, produce reports...wow...the list goes on and on..but is this sounding all to familiar? Managing a conference is complicated, time consuming and extremely hard work. More and more conference and event managers are starting to use a managed service to handle all these tedious tasks for them leaving them free to get on with the more important areas of managing a conference.

Most conference and event managers will look at an event management company to manage their conference for them, however, these companies still need to utilise the relevant event technology, such as; invitation management tool, microsite builder, online registration, email communication with your delegates and a report writer to analyse your event stats. This all starts to add up in cost and becomes a financial drain and more than likely your budget won't extend to these extras. Here at evocos we did our research and recognised their was a real need from the events market for this kind of service and on the back of this research we have launched an Event and Conference Managed Service to help you manage your conference, minisming cost and increasing efficiency. 

Our conference and event service will do the following for you:

• Affordable flat fee to manage the conference for you
• Design & create a website branded to your corporate specifications
• Liaise with your event & marketing team to ensure correct brand specifications
• Configure & upload your delegate database  
• Send branded e-invites to your known users
• Provide a single click transaction from e-invite to personalised & branded landing page
• Allow your delegates to register online through your website
• Customise your online booking form per event
• Enhance delegate liaison by managing a delegates full day itinerary
• Maintain & manage delegate registration and information
• Send automated delegate booking email confirmations
• Produce customised reports based on your specific event and delegate requirements
• Produce personalised delegate packs tailored specifically to each individual delegate
• Collate and store relevant information and produce delegate badges prior to the event
• Ensure total control over access through production of individual barcode security
• Provide a comprehensive schedule of all one to one meetings, workshops, seminars

The events market is a tough industry and everyone remembers your "last conference or event" so it is crucial that your conference or event is a success. Why don't you call and speak to one of our team to ask for a free demonstration of how our new Managed Conference and Event Support Service will ensure your event is a success at a very competitive and cost effective price.